Stalls and Stands

Stall prices for Military and Flying machines 2017

Charity Pitch - £40
Standard Pitch - £75

Please wait for a confirmation email from our stalls team to ensure your space is earmarked and your stall has been accepted, before making any arrangements.


We reserve the right to restrict certain types of stands or stalls in order to keep a balance in line with the show theme.
Please do NOT complete this form if you are a catering vendor, please instead complete the catering concessions form - if in doubt, please contact our stalls team.

There are a limited number of standard size charity pitches available for £45. A charity pitch will only be allocated with proof of your registered charity number or proof of charity status.

If you intend to sell food or drink in any form you will need to be registered with the Local Authority where your business is based. You need to have a letter from them confirming your registration which needs to be shown to us with your other paperwork. We will need to take a copy of this and may be asked to submit this to the Local Authority.

You also need to advise us of the following:

  • Trading Name of Food Business
  • Address of Food Business
  • Contact Details for the Food Business Operator
    (name, telephone number and email address of the person in charge of the food)
  • Local Authority where business is registered
  • Food Hygiene Rating (FHRS score)

We will send all the information to the Food Safety Team at Maldon Council who will check that the information is correct and that the business is trading legally.

Stalls will only be fully confirmed once a copy of your public liability insurance certificate and payment has been received - in the case of traders who sell edible goods, additional proof of registration with Maldon Council will be required.
All traders are required to complete an application form in order to trade at the show.

Wristbands will be available from the Booking in Tent near the Exhibitors entrance. Entry for up to three people per booking is included. Others will be charged show entry prices unless prior arrangements have been made. Additional wristbands can be purchased from the Booking in Tent on arrival. Wristbands cannot be issued on behalf of another and must be secured before proceeding onto the show ground. They will be checked by Security and MFM Staff while on site. If you are not wearing a wristband you will not be served at the Bar or Catering Facilities outside of show hours and will be escorted to the Booking in Tent to purchase one.

It is against the Law to sell alcohol to anyone under the age of 18. Please ensure you have proof of age available on arrival if requested by a member of either the Security or MFM Staff when being issued wristbands.

The pitch sizes stated are the maximum available, unless multiple pitches are booked. All vehicles must be within the boundaries of the pitch - additional parking is available if needed away from your pitch site.

Stall holders can set up from Thursday 10th August, but we will be closed to the general public until Saturday.
You will be able to arrive on Thursday 10th August after 14.00 hours and MUST vacate the site by 12.00 hours on Monday 14th August.

If you are applying using the paper form, please ensure you send your completed form, a copy of your Public Liability Insurance Certificate and your cheque made out to:

"Essex HMVA"

along with an A5 stamped, self addressed envelope to -

Glenn Newman , Essex HMVA Stalls, 51 St. Fabians Drive, Chelmsford, Essex, CM1 2PU.

Your application must arrive no later than the 1st August 2017 - otherwise you will only be able to pay for the pitch by cash on the day.

To apply for a stall pitch, please complete the electronic application form below - if you'd rather print and complete a paper form, please click here

Military and Flying machines Stall application form:

I / We agree that we will abide by the Essex HMVA show rules

I / We understand that we must supply either a scan of your public liability insurance certificate, or a photocopy of same
as well as payment in full before any stall booking can be considered complete.

I/ We understand that our booking will not be considered complete until this is done.
I / We understand our attendance is at the sole discretion of the Stalls manager, who will confirm any booking and has the final say as to the position and size of stalls.

I / We further understand that any confirmed booking is non-refundable in the case of non attendance.

Paper Form

Click here to download the Stall holders booking form (.pdf)